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Borrower Services, Graham Library:  Loan Periods, In-Library Services, Fines and Patron Responsibilities

Who may borrow?

How do you get a library card?

Loan Periods

Library Services

Overdue Fines and Lost/Damaged Charges

Patron Rules/Regulations

Conduct Regulations

Who may borrow?

  • All members of the University of Toronto with valid library cards may sign out materials from the John W. Graham Library, Trinity College.
  • All Trinity and Wycliffe College alumni/ae and clergy of the Anglican Church of Canada are eligible to obtain a Graham Library extramural reader card to sign out materials from the John W. Graham Library, Trinity College only.
  • All members of the public who wish to use material within the library may do so.

How do you get a Library card?

  • University of Toronto library cards (T-Cards) must be obtained at Robarts Library. All questions concerning library cards should be directed to the T-Card Office, room 2054A in the Robarts Library.
  • Trinity and Wycliffe alumni/ae and members of the Anglican clergy may obtain an extramural library card to sign out materials from the John W. Graham Library, Trinity College only. Cards may be obtained at the Circulation Desk of the Graham Library, Monday to Friday 9am to 5pm. You must show a current piece of photo-identification.

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Loan Periods

At the Graham Library, the following items have a regular loan period (two weeks for undergraduates, one month for graduate students and staff, and six weeks for faculty):

  • books
  • cassette tapes, music CDs, record albums

Most users can renew items one time.  After an item has reached its renewal limit it must be returned to the library before it can be taken out again, although there is no waiting period.  All items may be subject to recall after two weeks. Other loan periods are as follows: 

Journals  Journals which are 10 years old or more are for in-library use only.  Most journals which are less than 10 years old may be signed out overnight and are due back the next day by closing.
Computer Software Many are in-library use only and some circulate.  Please inquire and bring requests for these items to the Circulation Desk.
Videos They may be signed out for either 3 days, overnight or for 2 hours in-library use only, depending on the video.  Please bring requests for these items to the Circulation Desk.
Course Reservess Most are 2-hour in-library use only, however some items may be signed out overnight or for 3 days.  Course Reserves must be requested at the Circulation Desk. 
Theses All are in-library use only.  Please bring requests for these items to the Circulation Desk.
Microforms (fiche and film) All are in-library use only.  Please request microforms at the Circulation Desk.

Graham Library Services

Telephone Renewals and holds Please either call the Circulation Dept. at (416) 978-5851 during hours of operation, or place holds and/or renew items online.  Most patrons are permitted one renewal.
Recalls Patrons who have placed an item on hold may request a recall of it after the current borrower has had it for 2 weeks or more.  To recall an item please either visit the Circulation Desk or phone (416) 978-5851.  If an item has been recalled, the patron who has it signed out must return it within 2 days or they will be fined $2/day.
Research Help This service is available either by phone at (416) 978-5851, or in person at the Reference Desk on the first floor of the Graham Library, Monday to Friday, 9am to 5pm.  
Photocopy Machines The Graham Library has two photocopiers on the first floor of the library; one is T-Card operated and the other is coin operated.  The cost is $0.10/page.
Wycliffe and Trinity Storage Retrievals Retrievals from our storage facility are done immediately on request, except during the final hour of operation each day.  Requests made at these times will be done the next day the library is open. Please visit the Circulation Desk on the first floor to request an item from our storage facility. Please ensure that you are able to provide the author, title and call number of the item(s) requested.  Most storage items have regular loan periods.
Microform Reader/Printer Please visit the Circulation Desk for instructions on how to operate the microform reader/printer.  Microfiche/films may be requested at the Circulation Desk on the first floor during hours of operation. The printing cost is $0.20/page.
Group Study Rooms They are available during hours of operation and may be booked by phone at (416) 978-5851 or in person at the Circulation Desk.  Bookings may be made up to 1 week in advance and there must be a minimum of two people in a group.  All group members must be U of T students.  Only one, 3-hour (max.) booking per group per day is permitted. At least two group members must have checked in at the Circulation Desk no later than 15 minutes after the start time of the booking in order to ensure the booking is kept.  All group members must leave their T-Cards at the Circulation Desk. 
Interlibrary Loans Please visit the UTL website for details. 
Book Depositories The Graham Library has two book depositories:  one internal book drop box which can be found on the north side of the Circulation Desk on the first floor, and an external drop slot which is situated outside the east doors of the library.  These doors face the west side of the main Trinity College building. These drop boxes are cleared regularly throughout the library's hours of operation.  Please return any fragile items directly to the staff at the Circulation Desk during the library's hours of operation.  Please only return Graham Library books to the Graham library.  All items must be returned to the library in which they were signed out.

Overdue Fines, Lost and Damaged Items Charges

Patrons who do not return Graham library books on or before the due date will be fined.  Patrons who return library items which are damaged (and were not noted as damaged before they were signed out) may be responsible for their reparation or replacement.  The fine schedule for the Graham Library is as follows:

  • Regular loans: $0.50/day *
  • Short-Term Loans and Videos: $0.50/hour
  • Recalled items not returned after 2 days: $2/day (no grace period after due date)
  • The fee for lost/stolen items, or items which are severely damaged and need to be replaced (i.e. books, periodicals, videos, etc.) is based on their individual replacement cost.  An administration fee of $45 will also be charged.
  • Damaged items (which need to be fixed):  $45/item

* Regular loans have a grace period of one (1) day only if the item(s) are returned the day after they are due.

Most patrons are blocked from borrowing if library fines are $25 or more. 

Library fines may be paid at most University of Toronto libraries.  At the Graham library, partial fine payments (minimum $10) may be made, except at the end of the academic year.  Between approximately April and the end of June, only full fine payments will be accepted.  Fines may be paid via cash, cheque, debit and most credit cards.  Debit or credit cards will only be accepted if the fine payment is at least $5.  All fines paid at the Graham library are removed immediately from patron accounts upon receipt of the payment.  Please either call (416) 978-5851 or visit the Circulation Desk on the first floor of the Graham library to inquire about, and/or pay fines. 

Please note that medical or other documentation is normally required to reduce or forgive fines. Fines will not be excused for the following reasons:

  • Did not renew item on time
  • Forgot the due date
  • Did not receive a courtesy or overdue notice
  • Was not able to renew online
  • Was unaware of library policies
  • Borrowed the item for someone else
  • Returned late by someone else
  • Did not report TCard stolen

For the fine schedule of the central library system, please visit the UTL Borrowing Privileges web page.

Graham Library Patron Responsibilities/Rules and Regulations

  1. All items signed out to a patron account are the responsibility of the person named on the account.
  2. All Graham library items must be returned on or before the due date in order to avoid fines.  Fines may be waived in extenuating circumstances if proof can be provided.  Please speak to Susan Bond or Elsie Del Bianco at the Circulation Desk to inquire about waiving fines.  Patrons whose fines are not paid may be blocked from obtaining transcripts.
  3. Due dates of items signed out should be honoured.  Most library accounts can be accessed online at My Account on the UTL website and patrons are expected to use this service in order to keep track of dues dates.  Renewals may be done on most items (other than STL items or periodicals).
  4. Library user accounts are expected to be updated if a change in address, phone number, e-mail, etc. has occured.  Both system generated courtesy notices (which are sent out via e-mail only) and hold notifications (done at the Graham library by phone) are performed using the information provided on patron library accounts.  Updating library account information may be done by visiting the My Account web page on the UTL website.  Most patron information on library accounts is not updated from ROSI, since ROSI and the U of T Library database are separate.

Graham Library Conduct Regulations

The Graham Library's Conduct Regulations must be adhered to while in the library or while using library materials.  Please see the Trinity College Library Conduct Regulations web page for the complete list of policies on conduct for Graham Library users.