Guidelines for Faculty Mentors

TRN377Y1Y/477H1Y – Trinity Comprehensive Paper

Co-ordinator: Prof. Leslie Boehm

Guidelines for Faculty Mentors

TRN377Y1Y Course structure and timelines

Faculty mentors will have the permission of their Departmental Chairs to participate in the Trinity Comprehensive Paper.  Each proposed faculty mentor will submit a paragraph outline of the proposed topic for the paper, which will require approval by the steering committee.  The deadline for this submission will be mid March.  Projects will be posted shortly thereafter.

Students will apply online by March 30th, and will normally be expected to have at least a B+ average in courses relevant to the field(s) of the proposed project(s) to which they have applied.   By mid April, students are given provisional acceptance, and are informed that their acceptance is conditional on them securing a mentor.  The students are given a list of up to three approved faculty mentors and topics relevant to their area.  Students must arrange an interview, in person or by Skype, with each of the assigned possible mentors to discuss the possibility of working together.

By mid April, mentors are also provided with the name(s) of the student(s) who have been invited to contact them. 

IMPORTANT: To avoid confusion, students are to contact ONLY those mentors on the approved possible mentors list sent to them by the co-ordinator.   If you are contacted by a student other than one on the names you have received from the co-ordinator, please decline the interview and refer that student to the co-ordinator.

By April 30th, students will have concluded their interviews and will submit a ranking of the mentors.  Mentors who have interviewed more than one student will be asked to submit their own ranking of the applicants.

Matches are made by the steering committee, with students and mentors informed of those decisions by May 15th.

At least by the end of August, the Faculty Mentor will meet with the student to give guidance to assure the student acquires a basic textbook level knowledge of the field of the paper in time for the start of the course the following September. 

Final acceptance into the course will require signed agreement from the Faculty mentor to take the student, and must be completed by May 31st.

Formal enrolment by the Programme Co-ordinator happens on ROSI in during the normal enrolment period in July for the following September.

Through the Fall term, the mentor will meet with the student on a regular basis, at least once per month, to maintain guidance and track progress as the student prepares a bibliography and rough outline of the paper, which is due for submission by the last day of classes of the Fall term., and will comprise 30% of the final course grade.  This grade must be made available to the student and the co-ordinator in advance of the last day to drop Y courses without academic penalty. 

Through the Winter term, the mentor will meet with the student on a regular basis, at least twice per month, to review the student’s progress on writing the final paper, which is due for submission by the last day of classes of the Winter term.  The final paper, between 12,000 and 15,000 words and worth 50% of the final grade, will be graded by the mentor and reviewed by the steering committee. 

The faculty mentor will assess the student’s overall performance in the course, which should be determined by factors such as regularity of attendance at meetings, initiative, amount of guidance needed, responsiveness to suggestions, collegiality, etc., and which will represent 20% of the total final grade.  The mentor will report the student’s final grade to the co-ordinator by the Faculty’s sessional deadline for grade submission to departments for departmental approval. 

Timeline summary

Pre-enrolment:

March 10th – last day for submission of project description paragraph by mentor

April 21st – last day for students to apply

April 28th – students are provisionally accepted and given the names of up to three possible mentors; mentors are provided with the names of the students who will contact them

May 19th – students have concluded their interviews with each potential mentor; students and mentors have submitted their rankings to the co-ordinator

May 26th – students and mentors informed of the match ups; mentor provides direction to the student by the end of August

May 31st – Last day to submit to the co-ordinator the agreement signed by student and mentor.

July course enrollment period – co-ordinator enrols the student in TRN377Y

 

During the course:

TRN377Y

End of second week of classes, Fall term – the mentor and student will have set a schedule of meetings, at least one per month, for the Fall term to guide progress on the bibliography and rough outline.

Last day of classes, Fall term – deadline for submission of the bibliography and rough outline

End of second week of classes, Winter term – deadline for the mentor and student to have set a schedule of meetings, at least one every two weeks, to review progress on writing the paper.

Last day to drop Y section courses without academic penalty – deadline for mentor to provide student and the co-ordinator with the grade for the bibliography and paper outline.

Last day of classes, Winter term – deadline for submission of the paper.  The paper is submitted to the mentor and to the steering committee.

Faculty of Arts and Science deadline for submission of grades to departments for departmental approval – deadline for the mentor to submit the student’s grade for the course to the co-ordinator.

TRN477H1Y Course structure and timelines

The goal of TRN477H is to provide students with an in depth experience of what is involved in the production of a high level publication quality manuscript. Writing is typically an iterative process that involves collaborative skills, the ability to work under mentorship, an understanding of the iterative review process, the importance of assessing feedback and the decision processes surrounding the incorporation of feedback into a final document. The course will develop skills of critical writing and response to criticism that will prepare students effectively for continuing studies at the graduate level.

TRN377 is a prerequisite for this course. The draft paper written for TRN377Y will be reviewed by the faculty mentor who will provide detailed feedback by September 15. In a series of regular meetings, the student will work together with the faculty mentor to bring to paper, 12,000 to 15,000 words in length, up to a quality equivalent to a high level review publication. Modifications to the original TRN377 paper may include changes to the structure of the paper, coverage of the field, bibliography, content and style, and will be substantially more than simple editing.

The paper must be submitted to the mentor by the end of classes in December.

The paper will be reviewed by two faculty members with expertise in the field.  Mentors will have been invited to make suggestions of possible reviewers.  All reviewers will have been approved by the steering committee.  By January 15, the external reviewers will provide a grade, worth 30% of the course final grade, and a detailed review equivalent to a review of a submitted journal manuscript. Based on these reviews, the student and faculty mentor would further modify the paper to take the reviewers concerns into account. Once this is done, the supervising faculty member will provide a final grade, derived in part from the quality of the final paper (40%) and in part from the student’s overall performance in the course (30%).  Overall performance may be determined using guidelines similar to those used in TRN377.     

Timeline summary

July – student is enrolled in TRN477H by the co-ordinator

September 15th – the mentor will provide the student with detailed feedback on how to bring the paper to publication quality, and the mentor and student will have set a schedule of meetings for the Fall-Winter Session in order to provide the mentor with ample opportunity to guide the student’s progress in transforming the paper.

End of classes, Fall term – submission of paper to two external reviewers, who have been approved by the steering committee.

January 15th  – Each reviewer provides detailed review and grade for the paper.  Mentor’s direction of refining the paper continues in response to the external feedback.

End of classes, Winter term - deadline for submission of the final paper.  The paper is submitted to the mentor.

Faculty of Arts and Science deadline for submission of grades to departments for departmental approval – deadline for the mentor to submit the student’s grade for the course to the co-ordinator.

Mentor’s Guidance for both courses

It is the responsibility of the mentor to establish at the beginning of the term, a schedule of regular meeting times for discussion and review of the student’s work to date.

The faculty mentor is expected to review student work with care, and may request mini-drafts of parts of the outline or paper along the way as milestones informally to measure and encourage the student’s progression through the course, and to be open to questions from the student outside of scheduled meeting times and a reasonable number of requests from the student for informal feedback on preliminary drafts along the way.

It is the mentor’s responsibility to explain, encourage and uphold a top standard of academic integrity in research and writing. The mentor should encourage the student’s participation in the co-curricular workshops that are part of the Trinity Comprehensive Paper, requiring participation in those that are relevant to their field.

In the event that the student’s final paper is published, it is understood that the student will be listed as a primary author of that publication.

Any problems should be reported as soon as possible to the co-ordinator.