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Messages for Staff & Faculty

Restricted Access to All Trinity College Buildings: As directed by government and public health authorities, all Trinity College buildings (Trinity proper, St. Hilda’s College, Gerald Larkin, John W. Graham Library/Munk School), are closed to everyone, other than essential workers who are critical to our campus and residential operations for residence students who are unable to return home at this time. Click here for available services at the John W. Graham Library.


Provost Mayo Moran’s Message to the Community: May 1, 2020


Provost's Message to Staff & Faculty: April 9, 2020

Dear Trinity Staff & Faculty:

For many of us, this Easter and Passover long weekend is normally a special time surrounded by extended family and friends. Although many of us will not be with all of our loved ones this year, I hope you are coping as well as possible, and perhaps discovering creative ways to stay connected.

Speaking of creative, you may have seen the Getty Museum’s creative challenge, which involves re-creating art at home with household items. What an imaginative and slightly quirky idea … very Trinity!

Mayo Moran as lady with an ermine

I thought it would be fun to start a Trinity Chapter of the Getty Challenge – here’s an early effort by me and Alfie.  As you can see, he didn’t like playing an ermine!

Please email your creation to communications@trinity.utoronto.ca so we can share ideas and have some fun together, even though we may be physically apart!  If you have other ideas on how we can stay connected as a community, that would be wonderful.  Please send them along!

 

I also wanted to let you know although we are not on campus, operational, governance and committee meetings continue, albeit via online platforms. The Provost’s Leadership Team meets weekly – everyone is sending you their virtual “hellos” – to plan for business and academic continuity.

Zoom PAC meeting, April 8, 2020

Yesterday we also held our first Board meeting via Zoom. The major item on the agenda was an update from the team about how the College is responding to these challenging circumstances.  We had over 40 people joining us virtually.

Zoom Board of Trustees Meeting, April 8, 2020

The main message I wanted to send to all of you is from our Board and our Chancellor.  Chancellor Bill Graham, who joined us on an iPad from Hockley Valley, captured the feeling of the whole board when, after hearing the reports of everything that Trinity is doing to respond, he texted me and said: “Your staff are stars!”  That goes not only for those that presented at the Board but for every one of you.  None of us would have good things to report if it wasn’t for the amazing care, commitment and creativity you all show every single day. Everyone who reported to the Board yesterday acknowledged the efforts of their whole teams and I wanted to make sure that you knew how grateful we all are—up to and including our Chancellor!  Thank you so very much.

Our undergraduate students are also completing their final assessments and exams right now, and their stress levels are likely more compounded by our new reality.  Our student services continue to be available to them. If you are in contact with a student who needs help, please send them this link (https://www.trinity.utoronto.ca/covid-19-updates/messages-for-students/#March19), which lists our services and how students can best reach staff at this time. As a reminder, students also have access to My SSP and other resources.

If you need support during these trying times, there are also resources to help support you, including the Employee & Family Assistance Program. Other U of T resources are available to the community on their website; this list will be updated frequently. If you have related questions, please email hr@trinity.utoronto.ca.

Finally, given the time of year, I wanted to include some words from Chaplain Andrea Budgey:

In this season of anxiety, the coming of spring in the natural world offers a complex interweaving of irony and consolation, a reminder of a Creation which is at the same time robust and delicate, and of our own interdependence and vulnerability. Initiatives of mutual care and support have sprung up everywhere, like the first flowers finding their way through the snow.

I hope you are able to spend some time, even if it’s virtually, with those closest to you. Have a wonderful long weekend, perhaps enjoy a Zoom feast of some kind, and I wish you and your families the very best.

Stay safe and healthy,

Mayo Moran
Provost and Vice-Chancellor

Provost's Message to Staff & Faculty: April 3, 2020

Dear Trinity Staff & Faculty:

It’s hard to believe that another week has come to an end. I miss seeing all of you around the College and I miss the buzz that comes with the end of term and end of year celebrations. On campus, signs of spring are slowing emerging – with blue scillas blooming on the front lawn, like they do every year.

But this year is so markedly different than anyone could have predicted only a month ago.  In this constantly changing situation, I am thinking about all of you, sending you good wishes, and hoping that you are well.  I know that all of us are adjusting to a very different new reality.  And in this incredibly challenging time, I am so fortunate, proud and honoured to work with such a wonderful team at Trinity.

Although many are working from home, I especially want to acknowledge our College’s essential employees who continue to be onsite every day to ensure that our residence students who are unable to return home are as safe and healthy as they can be. I know I speak on behalf of all of us when I extend profound gratitude to our essential staff in Facilities, Food Services and the Dean of Students Office for their tireless work to support our students. We are all incredibly fortunate to have you here.

For those who are teaching and providing services to students, thank you for your flexibility, ingenuity and dedication to ensure continuity of learning and student supports in our new virtual and remote world.  As the term comes to an end, I know how grateful students are for the long hours of work that enabled a successful transition to delivery of your courses, assessments and supports online.  Your professionalism and commitment to students are especially meaningful in a time that is even more stressful and anxiety-filled for them.

I also wanted you to know that Trinity is widely recognized within the U of T community for the thoughtful and organized way in which all of our wonderful staff and faculty have continued to go over and above in an environment that continues to be constantly changing and stressful for those whose work is essential. On top of this, Trinity’s staff and faculty have also been incredibly valuable contributors to the University’s planning as a whole.

In follow-up to U of T’s announcement last week, the University has announced they are planning a celebration that pairs a virtual Convocation with in-person, graduation ceremonies. The virtual Convocation will be broadcast on or before June 2, 2020. And once it’s safe to do so, colleges and divisions will host in-person graduation ceremonies to celebrate this important milestone with graduates. In due course, we will look forward to discussing with all of you how we can best celebrate the accomplishments of our Arts & Science and Divinity graduates.

To bring us some joy during this trying time, please check Trinity’s social media accounts:

Adam Hogan's dog CarterAnd as a teaser of our Dogs of Trinity, here is Adam Hogan’s Carter, whom many of you have seen on campus over the years.

According to Adam, Carter says to wake him up when the students are back on campus so he can get lots of pets and scratches!

 

All my warmest wishes to you and your families. Have a restful and safe weekend.

Thinking of you,

Mayo Moran
Provost and Vice-Chancellor

Provost's Message to Staff & Faculty: March 30, 2020

Dear Trinity Staff & Faculty:

As we start another week, I hope this email finds you safe and well. With the recent provincial announcements and directives, I thought it would be helpful to summarize important operational updates and information for staff and faculty.

Before I get to this, I wanted to provide you a couple of updates on the University front. On March 25, U of T made the difficult decision not to hold in-person June Convocation ceremonies due to the COVID-19 pandemic. Faculty of Arts & Science students who complete their degree requirements will still graduate and receive their degrees and parchments. I know this news comes as a huge disappointment for students and families. And I know that many of you look forward to sharing this milestone with our graduands. Working closely with the Faculty of Arts & Science Dean Woodin, we are committed to ensure a very special in-person celebration for our graduates. We do not know when this will happen or what it will look like – but we will mark this special occasion with Trinity students in the future. We will also be postponing our Faculty of Divinity’s May Convocation, as are all of our counterparts at the Toronto School of Theology. We are exploring alternative ways to celebrate with and honour our theology graduates. More information will be shared once the various options are explored.

In addition, Arts & Science and TST have recently announced that summer courses will be offered remotely rather than in person, as is now the situation with current courses. Decisions past this period will be made in due course.

In times of crisis, our true colours often come to the surface. I am so proud of each and every one of you for rising to the challenge and supporting students and one another (albeit, for many, in a new and sometimes challenging remote world!). Although we are physically/socially-distancing, it’s very important for us to stay connected. If you have any ideas/ways for us, as a College, to do so, please let me know. And at the very bottom of this message, there are health and wellness resources and tips– please do take a moment to read them.  I am looking into how we can have a virtual staff meeting that all can join so that we can remain in touch and connected.

Take care of yourself and your loved ones. Wishing you all the best,

Mayo Moran
Provost and Vice-Chancellor

P.S. If you’d like to view a few video messages from staff and faculty to members of the Trinity community, please visit the College’s public Instagram post or Facebook page to view Episode 1 of #TrinLove (click the arrows within the video box to view the next message).

BUILDINGS CLOSED / RESTRICTED ACCESS

As directed by government and public health authorities, all Trinity College buildings (Trinity proper, St. Hilda’s College, Gerald Larkin, John W. Graham Library/Munk School), are closed to everyone other than essential workers who are critical to our campus and residential operations for residence students who are unable to return home at this time. All common/community spaces, meeting rooms and classrooms remain closed to all users until further notice.

Only those individuals who have been notified by their manager/supervisor and/or Trinity’s HR office that they are essential workers are permitted to enter Trinity College buildings, which includes all offices. These measures are necessary to ensure the safety of those who must work and live on-site, and to further slow the rate of transmission of COVID-19 in our community. If you have any questions, please contact your manager/supervisor or email hr@trinity.utoronto.ca.

EVENTS AT TRINITY COLLEGE

All in-person events at Trinity from March 12 through to April 30, 2020 have been cancelled or postponed. We are continuing to assess the situation and will update the community with respect to events after April 30. After careful consideration of the public health situation with COVID-19, over the weekend, the University announced the cancellation of Alumni Reunion 2020 as part of the University’s broader efforts to protect the health, safety and well-being of our community and the broader population. At Trinity, we will be considering alternative opportunities for our alumni to connect online.

STUDENT SERVICES

Although Trinity College’s buildings are closed and students are not able to meet with us in person, our faculty and instructors continue to provide online delivery of courses, and essential services and supports continue to be offered to students. For a list of services and the best way to connect with each one at this time, visit: https://www.trinity.utoronto.ca/covid-19-updates/messages-for-students/#March19.

WORKING REMOTELY

As the majority of you are working remotely (and will continue to do so until further notice), if you have technical questions, I encourage you to check:

If you still have technical issues after going through the checklist, please email itstaff@trinity.utoronto.ca for assistance and we will do our best to support your ability to work from home.

HR & FINANCIAL MATTERS

Payroll: To ensure that all employees continue to have timely and easy access to pay statements, particularly in the current COVID-19 environment, Trinity is moving immediately to online-only delivery of pay statements (or stubs) via ADP.  In order to view your current and recent past pay statements:

  1. Log into ADP (http://workforcenow.adp.com)
  2. Click on “Myself”, then “Pay” and then click on “Pay Statements”.  You will then be able to click on your recent pay statements.
  3. Clicking on “view” will open up a PDF of that pay stub, which you can then save on your own computer or print if you desire.

If you have not yet registered for online access to your information in ADP, you will shortly be receiving a registration letter that is generated from an ADP system email.  If you have questions regarding registering please contact Diane Prillo at prillo@trinity.utoronto.ca.

Absences: In order to track COVID-19 related absences as advised by public health, we request that all staff and faculty who are absent due to flu-like symptom or are self-isolating to contact your manager/supervisor (as per normal protocol) AND then complete the Trinity COVID-19 Self-Declaration form  https://www.trinity.utoronto.ca/covid-19-updates/employees/  (password: TrinStaff). If you are absent from work unrelated to COVID-19, please contact your manager/supervisor as per normal procedure.

Public Health Process: In alignment with U of T’s new measures to track confirmed cases of COVID-19 among members of the university community, the College is  asking that in the event that any employee tests positive for COVID-19, they should immediately report this result directly to hr@trinity.utoronto.ca (please see the March 18 Update for All Staff and Faculty for more information).

Recruitment and Hiring: Hiring for non-critical positions is on hold until further notice. Certain positions, such as the hiring of sessional instructors for summer and fall, will continue. For any questions/concerns, please contact Tina Sarkar-Thompson at tsarkar@trinity.utoronto.ca.

Invoices: To request an invoice payment to a vendor, please email the approved invoice (scan, PDF or photograph) with budget code to payable@trinity.utoronto.ca. Cheques to vendors will continue to be processed at regular intervals and mailed via Canada Post to the address on the invoice unless an alternate address is specified. Please keep the original invoices on file. For invoices that must be submitted in hard copy, invoices should be sent in a sealed envelope and mailed to:

Finance Office – Accounts Payable
Trinity College
6 Hoskin Avenue, Toronto, Ontario, Canada, M5S 1H8

Expense reimbursements: Please send reimbursement requests to payable@trinity.utoronto.ca, subject to normal approval protocols (receipts may be scanned or photographed for electronic submission; physical receipts should be retained by the person requesting reimbursement in case they are needed at a later date). As an interim measure under social distancing, reimbursements may be transferred electronically, facilitated by INTERAC e-transfer (requires an email account and linked bank account to receive funds).  Alternatively, reimbursement cheques can be sent by Canada Post mail – if you prefer a mailed cheque, please include a mailing address with the reimbursement request.

Please email hr@trinity.utoronto.ca if you have any HR-related questions or concerns.

For all other finance inquiries please reach out to Diane Prillo (prillo@trinity.utoronto.ca) or Heather Urie (hurie@trinity.utoronto.ca).

RESIDENCE, FOOD SERVICES & FACILITY SERVICES

As the province has deemed residences as essential services, our residential operations (housing and food services) will remain open, with required modifications, for students who are unable to return home at this time. We are carefully looking at student allocation within the residence to reduce the number of students sharing areas (allowing for physical distancing while minimizing disruption for students and supporting their well-being) AND to allow the efficient and effective maintenance and cleaning of these spaces.

Across the College, Facility Services will continue regular/standard cleaning and sanitation protocols of our spaces, focusing on high-touch surfaces and shared washrooms, which are cleaned multiple times per day in our residence. In all our buildings, it is important to not enter rooms that have been closed to users. These spaces have already been, or will be, sanitized so that in the future, when we are able to open them up, the spaces are already clean and safe for users.

Food Services will continue to be offered by take-out only in the Strachan Hall servery to residence students and essential on-site staff/faculty.

TIPS AND RESOURCES FOR YOUR WELL-BEING AND WORKING FROM HOME

Coping with Stress: Please know that supports are available to you through our  Employee & Family Assistance Program. Other university resources and supports are available here.  As a reminder, students also have access to the  ”My Student Support Program” (My SSP)  and  other resources. Please see other resources and tips listed below.

Working from home? Here are five tips from U of T experts

Health & Wellness Tips:

Provost's Message to Staff & Faculty: March 24, 2020

Dear Trinity College Staff & Faculty:

Thank you to each and every one of you for your steadfast commitment to our students and the College in the wake of our new reality.  We have heard from our students how much they support everything that you are doing and we want you to know how grateful we are.  We are fully aware of how challenging things are at the moment and appreciate everything that all of you are doing.

In order to ensure the safety of our workplace and to respond to the changing public health reality, we continue to work very closely with the University to implement new measures and directives of government and public health authorities in response to the COVID-19 pandemic.

Yesterday, the province announced the mandatory closure of all non-essential workplaces, except for a list of essential services, effective as of 11:59 pm tonight (March 24, 2020). The province indicated that businesses that can continue to work remotely or online should do so. We are in the process of further assessing the province’s essential workplace list and its impact on our staff and faculty. We will be in touch directly with employees who may be affected by this announcement. While we work carefully though this, I have outlined below what the new announcement means for Trinity College.

RESTRICTED ACCESS TO BUILDINGS
As directed by the provincial State of Emergency, all Trinity College buildings (Trinity proper, St. Hilda’s College, Gerald Larkin, John W. Graham Library/Munk School), are closed to everyone, other than those Trinity-identified positions that are critical to our operations, along with students currently in residence.

Based on the latest provincial announcement, it is important to emphasize that only those individuals deemed essential workers are permitted to enter buildings on-site for campus and residential operations. Your manager/supervisor will have already notified you if you are an essential employee – if you are still unsure, please contact them as soon as possible. If you need a critical item that has been left in your office/workplace, please contact your manager/supervisor so your request can be considered and arrangements can be made that ensures the safety and well-being of all members of our community.

WORKING REMOTELY 
As the majority of you are working remotely (and will continue to do so until further notice), if you have technical questions, I encourage you to check the Trinity Checklist for Working Remotely and U of T COVID-19 Temporary Special Telecommuting Guidelines (PDF). If you still have technical issues after going through the checklist, please email itstaff@trinity.utoronto.ca for assistance and we will do our best to support your ability to work from home. For HR-related questions, please email hr@trinity.utoronto.ca.

RESIDENCE
Student residences are deemed essential services by the province. And as such, our residential operation (housing and food services) remains open, with required modifications, for the small number of students who are unable to return home at this moment.

IMPACT ON U OF T OPERATIONS
The University is committed to deliver three fundamental elements of its core mission: ensuring that our students can complete their term; providing a place to live for those students in residence who are unable to return home; and supporting the critical COVID-19 and time-sensitive research endeavors of our world-class scholars. For more information about the impact on the University’s operations, particularly research, academic continuity, the closure of the remaining U of T libraries, please view today’s U of T update on the provincial announcement on essential services.

I am so fortunate to work with a wonderful team of talented and hard-working individuals who put both individual and collective work as a priority, all while supporting our stressed-out students, and of course, one another. Although I hope that the situation will stabilize soon, additional measures and decisions will most likely come our way without much notice. So I thank you in advance for your resiliency and understanding as we work through this challenging and stressful situation together.

We are also looking for ways to bring our community together virtually – to bring back a sense of community that is so precious to us. As a start, please check Microsoft Teams for Trinity College (staff and faculty) to find out how you can participate in a video message for our community.  If you have other suggestions to build community as we practice physical/social distancing, please let me know. Stay safe and well.

Wishing you all the best,
Mayo Moran

Provost's Message to Staff & Faculty: March 20, 2020

Dear Trinity Staff & Faculty:

The last two weeks has been incredibly challenging and stressful for everyone. At the end of another unprecedented week, the first thing I would like to do is to thank all of you who I know have gone above and beyond in so many different ways. You have all risen to the occasion and have found solutions to help the College operate within the confines of our new normal, while supporting our students the best that we can. All the while, I know your daily lives and those of your loved ones have been significantly impacted, so I thank you for your flexibility, patience and commitment.

I want to especially acknowledge those who have been doing so much to support all of the rest of us – keeping us safe, fed and connected – during these trying times: our dedicated staff from Facilities Services, Food Services and IT. And of course our amazing Student Services team members are doing a wonderful job supporting students during this challenging transition. Thanks too to the many faculty and instructors who have had to quickly learn and adapt to the online delivery of courses, including myself – learning never ends!

Student Updates:

  • Supports for Students: We know that students are stressed out about finishing their year and making arrangements to get home. If you are speaking to students who may need short-term financial relief because of unexpected expenses due to COVID-19, please let them know that the university has established  Emergency Assistance Grants: undergraduate domestic and international students  and  SGS emergency grants from the School of Graduate Studies. Students also have access to the  “My Student Support Program” (My SSP)  and  other resources.
  • Student Services:  Please direct students to visit this webpage to view the  essential services and supports available to students and the best way to connect with each one at this time (by phone, email and/or online):  https://www.trinity.utoronto.ca/covid-19-updates/messages-for-students/
  • Residence: Although many of our residence students have already moved out, our residential operations will continue, with required COVID-19 modifications, for a group of students who, for extenuating circumstances, are unable to return home. It’s so sad to see our campus without its normal buzz, but we know our students will be safe and more comfortable at home.

We are committed to the health, safety and well-being of our community. As a reminder:

  • Absences: In order to track COVID-19 related absences as advised by public health, we request that all staff and faculty who are absent due to flu-like symptom or are self-isolating to contact your manager/supervisor (as per normal protocol) AND then complete the Trinity COVID-19 Self-Declaration form. If you are absent from work unrelated to COVID-19, please contact your manager/supervisor as per normal procedure.
  • Public Health Process: In alignment with U of T’s new measures to track confirmed cases of COVID-19 among members of the university community, the College is  asking that in the event that any  employee tests  positive for COVID-19, they should immediately  report this  result  directly to  hr@trinity.utoronto.ca  (please see the March 18  Update for All Staff and Faculty for more information).
  • Coping with Stress: Please know that supports are available to you through our  Employee & Family Assistance Program.  Other  university resources and supports are available here.

Technology & Privacy Updates

For a snapshot of our response to the COVID-19 pandemic, you can view  my message to the entire Trinity community here  and  U of T President’s latest letter to the community here.

We all have a role to play in helping to flatten the curve. So as we head into the weekend in the new world of social distancing, I wish you and your family well. I look forward to connecting with you virtually in the days and weeks to come.

Please stay safe and  take care,

Mayo Moran
Provost and Vice-Chancellor

Please check these pages often for the latest updates:  COVID-19 and the University of Toronto’s response  and  COVID-19 updates for the Trinity community

If you are concerned that you may have been exposed to, or are experiencing symptoms of COVID-19, please start by  visiting the Ministry of Health website and taking the self-assessment.

Access and Privacy Guidance during the COVID-19 Pandemic: March 20, 2020

Message from U of T Freedom of Information and Protection of Privacy Office: Communications to all Offices that Handle Personal and/or Health Information

Dear Staff/Faculty Member:

This is a FIPP Office update about information privacy and sharing in the current COVID-19 situation.

Most University staff and faculty are offsite working remotely.

Health, public health, and safety are paramount and are the highest priority for all of us, and may require adjustment of our usual practices, while ensuring that we continue to protect privacy with the most secure systems and processes available.

You may need to use phone, text, email or other services/technologies not normally used in your work.

Use the most secure technologies available to protect personal and personal health information as well as possible in carrying out your duties.

Remember to disclose personal information only on a strict need-to-know basis, including, and especially to reduce threats to health or safety, including those of the COVID-19 pandemic.

If you have any questions, please contact the FIPP Office or your Freedom of Information Liaison – Trinity College’s Privacy Officer: Sylvia Lassam (archives@trinity.utoronto.ca).

We are working remotely and are available by e-mail and telephone as set out below. We will continue to update you as the situation unfolds.

Rafael Eskenazi
Director, Freedom of Information and Protection of Privacy Office
Room 104, McMurrich Building 12 Queen’s Park Crescent W
Toronto, ON M5S 1A8
office:    416-946-5835
mobile:  416-427-4963
rafael.eskenazi@utoronto.ca

Kelly Carmichael
FIPP Coordinator, Freedom of Information and Protection of Privacy Office
Room 104, McMurrich Building 12 Queen’s Park Crescent W
Toronto, ON M5S 1A8
416 946-7303
kelly.carmichael@utoronto.ca

Lindsay Mills
FIPP Coordinator, Freedom of Information and Protection of Privacy Office
Room 104, McMurrich Building 12 Queen’s Park Crescent W
Toronto, ON M5S 1A8
416 978-4873
lindsay.mills@utoronto.ca

Provost's Message to Staff & Faculty: March 18, 2020

Dear Trinity College Staff & Faculty:

I wanted to touch base with you as another day comes to an end. As some of the larger operational and university-wide decisions in response to COVID-19 have now been made, although times are still stressful, our students seem to be adapting to the new normal (of a pandemic!). I hope that you are all well and wanted to thank you for your flexibility during these very unusual times.

Tina Sarkar-Thompson has been in touch with many of you to confirm plans and answer questions as they relate to HR, staffing and operations. If you have further questions, please do reach out to her. We want to ensure that we can continue to support all of you and our students as best as we can under these extraordinary circumstances while keeping the health and well-being of our community as a top priority.

I also want to bring to your attention to the following items:

Public Health Process: Some of you may have seen U of T’s Memo on Public Health Process, which outlines a new measure to track confirmed COVID-19 cases among members of the university community. Given the high volume of work experienced by public health authorities, we are outlining the desired notification procedure now so our employees are aware of the process. The College is asking that in the event that any employee tests positive for COVID-19, they should immediately report this result directly to hr@trinity.utoronto.ca. In consultation with U of T’s Occupational Health Nurse, Trinity’s HR will work with the appropriate offices to do our best to contact those who have had contact with the individual in the workplace, in keeping with public health directives. Public health authorities may also continue to contact exposed persons as is their usual practice. Please note that Trinity and U of T must respect the privacy of individuals who are being tested or who have tested positive for COVID-19. Managers and supervisors should NOT send any messaging directly to staff/faculty or others about suspected or confirmed cases.

Working Remotely: For those working remotely, Trinity’s IT team has posted a Checklist for Working Remotely. If you still have technical issues after going through the checklist, please email itstaff@trinity.utoronto.ca for assistance.

I feel like I can not emphasize enough how grateful I am to work with such a dedicated and compassionate team of staff and faculty. I want to thank all of you for your kindness and patience as we navigate the implications of COVID-19 pandemic together.

Wishing you all the best,

Mayo Moran
Provost and Vice-Chancellor

Please check these pages often for the latest updates: COVID-19 and the University of Toronto’s response and COVID-19 updates for the Trinity community

If you are concerned that you may have been exposed to, or are experiencing symptoms of COVID-19, please start by visiting the Ministry of Health website and taking the self-assessment.

Provost's Message to Staff & Faculty: March 17, 2020

Dear Trinity Staff and Faculty:

As you will have likely heard, on March 17, the Premier of Ontario has declared a State of Emergency for the province. As we respond to the COVID-19 pandemic, I wanted to reiterate that the health, safety and well-being of our community members is a top priority. The University of Toronto and Trinity College remain open, with our buildings closing to the general public as of midnight tonight (see below for details), but we encourage employees who can work from home to do so. Although many of our spaces are closed, I know you – Trinity’s faculty and staff – are working hard to continue to support our students during this extremely challenging and stressful time.

As this is an evolving situation, please do visit the University’s COVID-19 site often for the latest updates: https://www.utoronto.ca/message-from-the-university-regarding-the-coronavirus. You can also visit our webpage https://www.trinity.utoronto.ca/covid-19-updates, which includes updates from the College and links to various U of T updates and resources.

On the latest COVID-19 update from the University, the following measure has been enacted to further our efforts to slow the rate of transmission of COVID-19 in our community.

University Buildings Closed to the General Public as of March 17, 2020 at 11:59 pm: All University buildings, including Trinity College buildings, will be closed as of 11:59 pm, March 17, 2020 to the general public. Members of the University community will need key or fob access to enter them or must present appropriate identification to campus security. If you are locked-out of Trinity College buildings, please call the Trinity College Welcome Desk at 416-978-2522 for assistance.

You may also see a bit of activity on campus over the next few days. In light of the recent urgent announcements from all levels of government, the university is requiring all students to move out of residence by the end of Saturday, March 21 (except for those students under exceptional circumstances) and to return home to their permanent addresses if they can. As some students may not be able to return home, we will make the appropriate changes to residence operations to ensure their safety and the safety of our community. Plans around business and operational continuity will be shared in the coming days.

Also, as part of the State of Emergency, all bars and restaurants are legally required to close except to the extent facilities can provide takeout food. As a result, we will be transitioning to take-out services only with our residential dining hall. Staff and faculty complimentary meals from Strachan Hall will be available for take-out only.

I know this is an extremely challenging time for everyone. Based on directives from public health and government authorities, further decisions will likely be made on very short notice – I thank you in advance for your understanding. I know that many of you have already gone above and beyond the call of duty to care for students and one another. I am so proud and grateful to have such wonderful, dedicated colleagues on our team. Thank you for everything that you do – individually and collectively – as we go through this unprecedented situation together.

Wishing you and your families all the best,

Mayo Moran
Provost and Vice-Chancellor

Provost's Message to Staff & Faculty: March 16, 2020

Dear Trinity Staff and Faculty:

I hope that you are weathering this uncertainty as well as possible. I want you to know how much I appreciate the thoughtfulness and kindness of all members of the community at this challenging time. As the situation continues to change, I wanted to send you the latest updates from the University, in addition to Trinity-specific measures and instructions for employees (below).

At the time of this email message, the University of Toronto operations continue, and all three campuses remain open, with measures in place to assist in efforts to slow the rate of transmission of COVID-19 in our community, including:

The situation is continually evolving, so please visit our website for the latest updates for the university community: https://www.trinity.utoronto.ca/covid-19-updates/

TRINITY COLLEGE

We continue to work closely with the University of Toronto to monitor the development of the COVID-19 pandemic and to follow the advice of public health authorities. The College remains open, but the way we deliver some of our services, notably to students, may need to change. We want to ensure the health and safety of all members of the community while we continue to support students as much as we can so that they can successfully complete their courses and year.

For the College, as of March 16, 2020, the following measures will take place:

  • All in-person events at Trinity College from March 12 to April 30 are cancelled or postponed – this includes Chapel services and external bookings.
  • John W. Graham Library will be closed as of 5 pm on Monday, March 16. Students and faculty can refer to the Library’s website (https://www.trinity.utoronto.ca/library/) for further information about services that the Library will continue to offer while the building is closed. Information will be posted on Tuesday, March 17.
  • A message about the delivery of Trinity’s student services across the College will also be sent to students.
  • The Buttery and servery will be closed as of Tuesday, March 17. The Buttery remains open today (March 16) until 8 pm (regular business hours).
  • Residence and food services in Strachan Hall remain open for Trinity students.

For details about telecommuting requests, COVID-19 related absences (go to the Trinity COVID-19 Self-Isolation/Illness Declaration Form – if you do not have the password, please contact your manager/supervisor or hr@trinity.utoronto.ca), and services available for those who are working onsite, please refer to the “COVID-19 – Update for All Staff and Faculty” email sent on Monday evening (March 16, 2020).

OTHER RESOURCES 

The Faculty of Arts & Science has posted FAQs for students – you can direct students to this webpage, which will be updated frequently as more information becomes available: https://www.artsci.utoronto.ca/covid19-artsci-student-faqs. U of T’s FAQs can be found here: https://www.utoronto.ca/message-from-the-university-regarding-the-coronavirus#faq

Prevention: The best way to protect yourself is through prevention and social-distancing. As usual, continue to practise good hand washing techniques and hygiene practices:

  • Wash your hands often with soap and water or alcohol-based hand sanitizer
  • Sneeze and cough into a tissue or your sleeve
  • Avoid touching your eyes, nose or mouth
  • Avoid contact with people who are sick
  • Stay home if you are sick
  • Avoid shaking hands, since the virus can be spread this way

Self-Isolation Guidance: Based on the guidance of public health officials, the University is directing all members of our community and visitors to our three campuses and our off-campus sites to do the following:

  • If you have travelled from anywhere outside Canada, including the United States, please self-isolate for 14 days. If you travelled internationally and returned to Canada prior to March 13, you do NOT need to self-isolate unless you travelled from areas designated by government travel advisories as affected areas prior to March 13 (China, Hong Kong, Iran, Italy, Japan, SIngapore and S. Korea).
  • If you experience symptoms of COVID-19 (e.g. fever, cough, difficulty breathing), please call Telehealth Ontario at 1-866-797-0000 or your primary care provider’s office.
  • Call ahead prior to visiting any healthcare provider and let them know about your travel history and symptoms (e.g. fever, cough, difficulty breathing) so they can make special arrangements to see you quickly, provide testing, and ensure that they use proper infection control measures.

Health & Wellness

If you have broader questions relating to COVID-19 and the University’s planning, we encourage you to visit the University’s COVID-19 website, which includes a growing list of answers to frequently asked questions.

We know this is a stressful time for everyone. I want to thank you for your ongoing support, thoughtfulness and resiliency during this challenging time.

Wishing you all the very best,

Mayo

Mayo Moran
Provost & Vice-Chancellor

Provost's Message to Staff & Faculty: March 13, 2020

Dear Staff and Faculty:

I am writing to update you on the developing situation with COVID-19, which we know is difficult for all members of our community. However, Trinity College is fortunate to have an excellent internal team that is working in coordination with the University of Toronto’s team and with public health officials. Along with the wider university, we will continue to monitor the situation and follow the best public health advice available.

While Trinity College and the University of Toronto remain open, we have moved to online delivery of most course instruction for students. We are committed to supporting our students through what we know is a stressful time and our operations including student services, library, residence and food service will remain open. We are also exploring other ways to ease the challenges this situation poses.

On the advice of the University, we have also made the difficult decision to cancel or reschedule all in-person events at the College from March 12 through to April 30, 2020. We will be working with organizers to reschedule events where possible. We will also continue to assess the situation and will update the community with respect to events after April 30.

Thank you to those who were able to attend today’s staff and faculty meeting. We know that it is a stressful time for everyone and it is important to us to do our best to support our community. As this is an evolving situation, we will be sharing more information with you on plans and next steps early next week. We appreciate your patience and will continue to work together to manage the situation.

I also wanted you to know that on the Trinity website, you will find links to the University’s response to COVID-19 and frequently asked questions, other important messages (including Greenshield Canada’s update for employees), and links to resources and services that were discussed today including the public health information and the contact information for Telehealth Ontario. We also want to emphasize that, as we discussed today, if you have flu-like symptoms or are not feeling well, please follow the guidance on the website, contact your supervisor and stay at home.

The well-being of all members of the community is our top concern. Thank you for your continued commitment to students and the College.

Wishing you well,
Provost Mayo Moran

[Return to Trinity’s COVID-19 Updates main page]