Resources for Employees
RESOURCES FOR ACADEMIC, ADMINISTRATIVE & SERVICE EMPLOYEES
Academic Staff: Policy on Conflict of Interest – U of T (PDF 384 KB)
Librarians: Policy on Conflict of Interest – U of T (PDF 340 KB)
Academic Staff: Regulations
Academic Dons: Terms & Conditions of Employment
Directory of Staff & Faculty
Health & Safety
Trinity College Pension Plan: amended and restated effective July 1, 2014; and May 14, 2015 amendment (PDF 536 KB)
Service Employees International Union (SEIU), Local 2, Collective Agreement 2016-2019 (PDF 11 MB)
Sexual Violence and Harassment: Policy, Resources and Support
Staff Policies Manual (PDF 365 KB)
Workplace Harassment Policy
University of Toronto HR website
+ All College Policies, Plans & Procedures for staff, faculty and academic community
+ All College Policies, Procedures and Agreements for Trinity students
OTHER RESOURCES AND INFORMATION
Office of the Bursar
The Office of the Bursar is responsible for the business and financial administrative activities of Trinity College. Bursar’s Office is currently located to the lower level of Cosgrave House (the residence wing on the north side of the Quad) in the main Trinity building. Directions to the Bursar’s Office:
- Proceed down the north staircase at the back of Strachan Hall. At the bottom of the stairs, turn left and the Bursar’s Office is through the hallway on the right.
- For accessible access: use the elevator in the Gerald Larkin Building, select B. Proceed through the double doors and continue down the hallway. Take the first left (south of the Facilities Office) for the hallway to the Bursar’s Office.
Office Hours: Monday to Friday from 10:00 am to 4:00 pm; closed every day from 1:00 pm to 2:00 pm for lunch.
Copy Centre & Photocopying
The Trinity College Copy Centre for staff and faculty is located in the basement of the main Trinity College building at the north east corner of the Rounthwaite Room. Starting September 2018, the Copy Centre is 100% self-serve: it will be locked 24/7, and there will no longer be a student Copy Centre help desk. Faculty and staff who do not have a key for the room can sign one out from the new Welcome Desk located in the main building. If you have any questions, are unable to do the copying yourself, please contact Melissa Monteiro to make other arrangements: 416-978-0550 or ext. 2550.
For the Copy Centre: confidential access code numbers are assigned to authorized users and are needed to use the equipment. A charge of 10 cents per page is charged for personal photocopying.
The College is covered by, and strictly adheres to, the University’s agreement with CANCOPY, the licensing body responsible for collecting copyright fees on publications.
Two photocopiers (one coin-operated and one TCard operated) are available in the Library.
Another photocopier is located on the third floor of the Larkin Building and can be used with a designated access code only. Members of the academic staff with College offices can obtain a number from Ms. Kiran Sahota in Room 300. Since it is more costly to run this machine, it should be used for low volume work only.
Dining at Trinity
Trinity College has a meals program based on a declining balance card option for purchasing food at the College – at Strachan Hall and the Buttery. This program is available for College faculty, staff and internal members of the community including Friends of the Library and members of the Senior Common Room. For further information or to participate, please visit the Office of the Dean of Students. If you have a TCard, please bring it with you, otherwise you will be provided with a Chartwells Dining Services card.
Your Zimbra mail can be accessed from any web browser at any time and from anywhere. To access your mail, please follow the steps below:
- Click on or type in the following URL: https://z.trinity.utoronto.ca into the address bar of your browser
- In the Zimbra client window, type in your Username and Password (the same as you would use in the office to access your email)
- If you have any difficulties accessing your mail, please contact Trinity’s IT Services at 416-978-2522 ext. 2917 or email@example.com.
Employee and Family Assistance Program
Trinity’s Employee and Family Assistant Program (EFAP) service provider is Homewood Health: 1-800-663-1142. As part of Homewood Health’s services, they provide confidential counselling support. Faculty and staff seeking support should not hesitate to contact the university’s EFAP.
Support related to cessation – the university offers support for faculty, staff and students who want to quit smoking:
- Staff and faculty have access to Green Shield’s smoking-cessation program, which includes some drug coverage and pharmacist counselling, as well as an e-course available through the university’s Employee and Family Assistance Program.
- For students, smoking-cessation programs are available through the Health and Wellness Centres at the St. George campus and U of T Scarborough, and the Health and Counselling Centre at U of T Mississauga.
- More information is available on this resources page
Mail is delivered in the main Trinity building and the Gerald Larkin Building at approximately 2:00 p.m. Monday to Friday; pick-up occurs at approximately 8:00 am and 2:00 pm on Monday to Friday. Outgoing College mail that needs postage must be delivered to the Trinity College Welcome Desk; please specify the department or other unit to which the postage is to be charged. The Trinity Welcome Desk receives all registered mail and special delivery parcels. If you have any queries about your mail delivery, please direct them there. The College cannot accept C.O.D. deliveries unless arrangements are made in advance with the Bursar’s Office. Mail-boxes have been relocated from the old Porter’s Lodge to a new mail room in the lower level of the main building, under Strachan Hall and near the Reservations Office.
Trinity College Staff Parking Permits Rates and Conditions 2018-2019
- Parking permits for 2018-19 (effective July 1, 2018) are available for sale in the Bursar’s Office. All 2017-18 permits expire June 30, 2018.
- The annual rate for 2018-19 is $1,380.00 (taxes included). A 15% discount applies to annual permits if paid in full before June 30, 2018. No discount will be given on permits purchased after July 1. Annual permits may be paid in monthly installments of $115 by payroll deduction, credit card, pre-authorized bank debit or postdated cheques.
- Extensions of annual permits for any period of less than one year will be charged at the monthly (not the annual) rate, as indicated in #4 below.
- Monthly permits are available at the Bursar’s Office at $138/month (taxes included).
- Overnight permits (entry after 4 pm, exit before 8 am) are one half the above rates.
- Permits are non-transferable. They are for the use of the staff member to whom they are issued.
- Permits may be cancelled or suspended (for periods not less than two months) if returned to the Bursar’s Office. Monthly payments on annual permits will be stopped or a refund issued for the balance of the year. Permits cancelled or suspended during the year lose any discount given with advance payment. If the permit is returned by the 3rd business day of the month, there is no charge for that month.
- Those who rarely use parking may pay the cash rates posted at each surface lot.
Recognize phishing scams and fraudulent emails: Phishing is a type of deception designed to steal your personal data such as credit card numbers, passwords or account data. Con artists might send millions of fraudulent email messages that appear to come from websites you trust, like your email, bank, or credit card company, and request that you provide personal information.
What does a phishing scam look like? As scam artists become more sophisticated, so do their phishing email messages and pop-up windows. They often include official-looking logos from real organizations and other identifying information taken directly from legitimate websites. To make these phishing email messages look even more legitimate, the scam artists may place a link in them that appears to go to the legitimate website. But it actually takes you to a phoney scam site or possibly a pop-up window that looks exactly like the official site but with a malicious web address. These copycat sites are also called “spoofed” websites. Once you’re at one of these spoofed sites, you might unwittingly send personal information to the con artists.
How to tell if an email message is fraudulent: Here are a few phrases to look for if you think an email message is a phishing scam.
- Verify your account: Businesses should not ask you to send passwords, login names, social insurance number or other personal information through email.
- If you don’t respond within 48 hours, your account will be closed: These messages convey a sense of urgency so that you’ll respond immediately without thinking. Phishing email might even claim that your response is required because your account might have been compromised.
- Dear valued customer: Phishing email messages are usually sent out in bulk and often do not contain your first or last name.
- Click the link below to gain access to your account: Specially formatted messages can contain links or forms that you can fill out just as you’d fill out a form on a website. The links that you are urged to click may contain all or part of a real company’s name and are usually “masked,” meaning that the link you see does not take you to that address but somewhere different, usually a phoney website. Con artists also use Uniform Resource Locators (URLs) that resemble the name of a well-known company but are slightly altered by adding, omitting or transposing letters.
How to avoid phishing scams
- Protect your computer with antivirus software, spyware filters, email filters and firewall programs.
- Do not reply to any email that requests your personal information.
- Do not respond to unsolicited online requests for personal information.
- Do not enter personal information into pop-up windows.
- Do not provide personal information online if:
- You are not certain of who is requesting it.
- Any word in the URL is misspelled.
- The URL does not start with https
- The small yellow lock in the browser’s status bar is not closed
- The browser window is not one you opened yourself.
- Forward suspicious emails to IT Services at ITstaff@trinity.utoronto.ca for their assessment.
How to handle suspicious email: Follow these guidelines to help protect yourself from phishing scams sent through email:
- If you think you’ve received a phishing email message, do not respond to it.
- Report suspicious email to the faked or “spoofed” organization: Contact the organization directly and NOT through the email you received-and ask for confirmation. Or call the organization and speak to a customer service representative.
- Don’t click links in email messages: Links in phishing email messages often take you to phoney sites that encourage you to transmit personal or financial information to con artists. Avoid clicking a link in an email message unless you are sure of the destination. Even if the address bar displays the correct address, don’t risk being fooled. Con artists can display a fake URL in the address bar on your browser.
- Type addresses directly into your browser or use your personal bookmarks: If you need to update your account information or change your password, visit the website by using your personal bookmark or by typing the URL directly into your browser.
- Check the security certificate before you enter personal or financial information into a website: You can do this in most web browsers by checking the yellow lock icon on the status bar. If the lock is closed, then the site uses encryption to help protect any sensitive, personal information. Note: The lock icon doesn’t need to appear on every page of a site, only on those pages that request personal information. Unfortunately, even the lock symbol can be faked. To help increase your safety, double-click the lock icon to display the security certificate for the site. The name following “Issued to” should match the name of the site. If the name differs, you may be on a fake site. If you’re not sure whether a certificate is legitimate, don’t enter any personal information. Play it safe and leave.
- Don’t enter personal or financial information into pop-up windows: One common phishing technique is to launch a fake pop-up window when someone clicks a link in a phishing email message. To make the pop-up window look more convincing, it may be displayed over a window you trust. Even if the pop-up window looks official or claims to be secure, avoid entering sensitive information, because there is no way to check the security certificate. Close pop-up windows by clicking the red X in the top right corner (a “cancel” button may not work as you’d expect).
What to do if you’ve responded to a phishing scam: If you suspect that you’ve responded to a phishing scam with personal or financial information or entered this information into a fake website, take these steps to minimize any damage.
- Step 1: Report the incident to the following authorities
- Institutions you deal with and your credit card company, if you have given out your credit card or account information. The sooner an organization knows your account may have been compromised, the easier it will be for them to help protect you.
- The company that you believe was forged. Remember to contact the organization directly, not through the email message you received.
- Contact both of Canada’s national credit reporting agencies, Trans Union Canada and Equifax Canada. Ask each agency to send you a copy of your credit report. Also, discuss with them whether you should have a fraud alert placed on your file, asking that creditors call you before opening any new accounts or changing your existing accounts: Equifax Canada at 1-800-465-7166; Trans Union Canada at 1-877-525-3823.
- You can also report the phishing scam to firstname.lastname@example.org. To report the scam to these groups, create a new email message addressed to them and attach the phishing email to the new message. You can also copy the entire phishing email and paste it in the new message. Do not use the “forward” option if possible, as this format may exclude information and requires more manual processing.
- Step 2: Change the password on your online account
- Step 3: Routinely review your credit card and bank statements: Review your bank and credit card statements monthly for unexplained charges or inquiries that you didn’t initiate.
Telephone System Manual
Documents required by the Accessibility for Ontarians with Disabilities Act (AODA) are available upon request to the Human Resources & Equity Officer.