Academic Handbook

The Academic Handbook 2018 is intended to provide you with practical information about the College. We hope that you will find it useful and that, if you are new, it will help you to orient yourself at Trinity.

Term: Academic Staff

The term ‘academic staff’ is used in this document in a broader sense than it is in the College’s statutes. Here the term covers the following seven categories of College members:

Most categories of College members have defined privileges and responsibilities. An exception is the category of visitor: terms of visiting membership are arranged separately with each visitor. Teaching members may have different privileges and responsibilities depending on whether they are teaching a College course, are present for one term or two, and so on.

The items covered in the following pages are listed alphabetically. Some items pertain only to certain categories of College members; in all such cases the relevant categories are indicated in parentheses.

  • College Fellows;
  • College Fellows Emeriti/ae;
  • College Associates;
  • Limited-term appointees to the College’s teaching staff;
  • Academic dons;
  • Visitors;
  • Members of the Senior Common Room not belonging to any of the preceding categories: Most categories of College members have defined privileges and responsibilities. An exception is the category of visitor: terms of visiting membership are arranged separately with each visitor. Teaching members may have different privileges and responsibilities depending on whether they are teaching a College course, are present for one term or two, and so on.

 

The items covered below are listed alphabetically. Some items pertain only to certain categories of College members; in all such cases the relevant categories are indicated in parentheses.

Academic Dons

Academic Dons are graduate or professional faculty students who live in residence and through formal and informal activities, encourage the overall academic and personal development of students. Learn more about our Academic Dons.

Academic Support Services

Trinity offers a number of academic support services to assist students. These services are available to all Trinity College students and are free to use. Learn more about our academic support services.

Non-Academic Support Services: Community Wellness

Learn more about our non-academic student services, including Community Wellness.

Academic Programs: Faculty of Arts & Science

Trinity’s cutting-edge programs serve as examples of what the College does best across the humanities, social sciences and sciences. Learn more about our undergraduate programs and courses.

Academic Programs: Theology

The Faculty of Divinity offers interdisciplinary theological study at the graduate level with academic rigour. Learn more about our theology programs.

Archives

The new Trinity College Archives opened in 2017. The Archives is located in the lower level of the main building. The resources of the Archives are extensive and varied. You are invited to visit the Archives to learn how you and your students can make use of them. Learn more about the Archives.

Audio/Visual Equipment

There are now built-in data projectors in all classrooms and instructions for projector use are posted at the controllers. Click here for additional information on A/V support for Faculty in Trinity classrooms.

Book Sale

An annual Book Sale is held by the Trinity College Friends of the Library every October in Seeley Hall. Click here for more information about the Book Sale, including dates and times, volunteer opportunities and how to make book donations.

Bursar's Office

The Office of the Bursar is responsible for the business and financial administrative activities of Trinity College. The Bursar’s Office is currently located on the lower level of Cosgrave House (the residence wing on the north side of the Quad) in the main Trinity building. A statement of charges on your staff account is issued three times per year. Payment may be made by cash, cheque, credit or debit card.

Office Hours

  • Monday to Friday: 10:00 am to 4:00 pm
  • Closed every day from 1:00 pm to 2:00 pm for lunch

Directions to the Bursar’s Office:

  • Proceed down the north staircase at the back of Strachan Hall. At the bottom of the stairs, turn left and the Bursar’s Office is through the hallway on the right.
  • For accessible access: use the elevator in the Gerald Larkin Building, select B. Proceed through the double doors and continue down the hallway. Take the first left (south of the Facilities Office) for the hallway to the Bursar’s Office.

Contact:
Tel: 416-978-2523
Fax: 416-946-7422
fees@trinity.utoronto.ca

The Buttery

The Buttery (cafeteria) is located on the ground floor of the Gerald Larkin Building and open during the academic year. Learn more at Dining at Trinity.

Humphrys Chaplaincy

The chaplaincy is a pastoral resource available to the entire college community regardless of religious background. The current Humphrys Chaplain to Trinity College and the Saint George campus of the University of Toronto is the Rev’d Andrea Budgey.

Classrooms

Applies to: Fellows, Associates and limited term appointees

Each January Ms. Kiran Sahota, secretary to the Dean of Arts, sends out forms to the faculty in the College inviting requests for classrooms for the academic session beginning in September.

If you are teaching a TRN course, and wish to make classroom changes or reservations with the College during the academic session, you may do so by contacting Ms. Sahota by email: artsdean@trinity.utoronto.ca. If you are teaching a non TRN course, you must request a classroom change through your department. Graduate courses are also booked through your department.

Not all of the classrooms in the Gerald Larkin Building are available in the summer; a number of them are assigned to a summer language program offered at the College. Click here for classroom audio-visual equipment.

Apart from classroom bookings, reservations of rooms for conferences, lectures or special events scheduled to take place in the evening or on weekends should be made with Event Services & Catering: ext. 2680 or email: bookings@trinity.utoronto.ca.

Coffee and Tea

Throughout the fall and spring teaching terms, you are cordially invited to free morning coffee and tea in Strachan Hall from 10:45 to approximately 11:30, Monday to Friday. This occasion, especially during term-time, provides an ideal opportunity to meet and talk with college staff. For a welcome break and an opportunity for informal talk with colleagues, afternoon tea (or coffee, if you prefer) is available in the Senior Common Room from 3:30 pm to 4:30 p.m. Monday to Friday during term.

Computers and Larkin Computer Room

Applies to: Fellows and Associates with College offices, limited term appointees

Larkin 332 equipment:
Two workstations and a laser printer are available to authorized Trinity academic staff in Larkin Room 332. You must make arrangements with the Dean of Arts for a login account based on your UTORid. The printer is for faculty use only. It can process legal-sized (8.5” x 14”) as well as regular letter-sized paper. Faculty are asked to provide their own paper for large print jobs. Colour printing is not available. If you wish to print to the Larkin 332 printer directly from your Larkin office, please contact the College IT department (ITstaff@trinity.utoronto.ca) and they will set it up. If you find any of the equipment to be defective, please inform IT.

Network Access from Academic Offices:
All academic offices at Trinity College are equipped with standard network jacks. Computers require a standard patch cord (not a telephone cord) to connect to the jacks — these may be purchased from the Bursar’s Office or from any computer shop. Faculty are expected to provide their own equipment but there is no charge for network connection assistance with your office computer. For the network settings that your Larkin office computer requires, please contact the College IT staff (ITstaff@trinity.utoronto.ca).

Wireless Network Access:
All interior common areas and academic offices of the College have access to the University of Toronto campus wireless networks (jointly referred to as UTORcwn, which includes the “UofT” and eduroam wireless SSID’s).

To access the UofT wireless network you need a UTORid account and your computer needs to be configured according to the directions at wireless.utoronto.ca. The eduroam network is meant for visiting staff or students only. To access eduroam, you should create an eduroam account with your home institution.

Only the Robarts Library Info Commons Help Desk is trained to assist with setting up and maintaining your wireless network access, so please contact them (rather than the Trinity IT department) for wireless network issues. You may take your laptop or wireless device to the Robart’s Info Commons Help Desk in person or call 416-978-HELP. Once your hardware is configured there, you can immediately use the wireless network at the College as well as at most locations across the U of T campuses.

Convocation

There are two Trinity College convocations for graduating students in the Faculty of Arts & Science, one in November and the other in June. The College strongly encourages all academics to take part, suitably gowned, in the academic procession. A lunch or reception for graduates and their families, and for College members, is held immediately after the June convocation. The graduates and their families very much enjoy the opportunity to meet Fellows on these occasions. In addition, Trinity holds a Matriculation Convocation in September at which we the incoming class matriculates and Honorary Degrees are conferred. All academics are urged to participate. The Divinity Convocation Ceremony and Reception is held in May.

Copyright

Before making reproductions of any published works for classroom or research purposes, please determine that you are in compliance with Canadian copyright law. Relevant FAQs are posted on the U of T website. If in doubt, check with the Dean of Arts or the Librarian. Reproduction of copyright materials for resale to students may not be done on College photocopiers.

Courier Services

In an emergency, arrangements can be made through the secretarial office for documents (e.g., book manuscripts, galleys, proofs) to be sent out by courier. Items will be charged to your personal account unless the Dean of Arts gives permission for the expense to be covered by the College.

Development & Alumni Affairs, Office Of

The office is located on the 3rd floor of the Gerald Larkin Building. It is responsible for all alumni and development activities, alumni and donor records and events, and the publication of the alumni magazine, Trinity. The Development and Alumni staff manage the annual fund, major gifts, and special campaigns, the gift planning program, as well as all other fundraising activities. The Executive Director of Development and Alumni Affairs is Alana Silverman (ext. 2407, email: alana.silverman@utoronto.ca).

Divinity, Faculty Of

The primary purpose of the Faculty of Divinity is graduate theological education for ministry, lay or ordained, and for general theological education. Programs are offered in general theological education, professional theological education, and advanced graduate degrees. There are seven core faculty members (6.0 FTE), several Adjunct Professors and approximately 150 students in the Faculty; occasionally, faculty members teach in the College’s Faculty of Arts as well. The Faculty of Divinity is one of the seven constituent members of the Toronto School of Theology, the most important centre for theological study in Canada and one of the largest theological consortia in North America. The Toronto School of Theology approves a unified catalogue of courses taught by the combined faculties of the member schools and available to all students.

Fellows and Associates

Trinity currently has a complement of 85 Fellows, drawn mainly from the Faculty of Arts & Science but also from the Faculties of Engineering, Law, Music and Medicine. View the College’s Policy on College Fellowship and the College’s Policy on College Associates. Under the former Policy, only persons who have held the status of Associate of Trinity College for at least two years may be appointed as non-contractual Fellows. The Provost may (but need not) issue an annual call for nominations for Associate membership. Associates are appointed for a term of two years renewable at most twice.

Governance

The Board of Trustees and the Senate each have several standing committees, and ad hoc committees (search committees, task forces, etc.) are constituted from time to time. Fellows are expected to serve in most years on a College committee. Individual preferences are taken into account in determining committee assignments, but other factors (e.g., subject area representation) are also important. The College values the contributions of all Fellows who serve on committees and expects that Fellows will find it rewarding to participate in College governance and the formation of College policies. Visit the following page for more information: College Governance and Statutes and Regulations.

Gowns

You may buy an academic gown from DSR Harcourts Ltd., 19 Duncan Street, Toronto M5H 3H1 (Tel.: 416-977-4408). Prices for graduate/doctoral gowns can be in excess of $250. Undergraduate gowns are available at the Trinity Porter’s Lodge for $125 (taxes included).

Health and Safey

It is the policy of Trinity College to provide and maintain a safe and healthy environment for all workers, students, volunteers, visitors and contractors. Health and safety concerns should be reported to Human Resources at email: hr@trinity.utoronto.ca. Learn more about Trinity’s health and safety program.

High Table

You can lunch at High Table in Strachan Hall from 12 noon to 1:30 pm, Monday to Friday, during the fall and winter teaching terms. Members usually wear their gowns when dining in Strachan Hall (though guests do not). When dining at High Table, please fill out a meal slip for collection by the High Table server. A statement of charges is issued every three months by the Bursar’s Office. Following lunch, you may take coffee in the SCR, immediately north of the dining hall. You can dine at High Table at 6:00 pm (6:30 pm on Wednesdays). Traditionally, Wednesday evening has been the occasion to bring guests to High Table. There is no High Table at Friday dinner or on weekends.

Junior Fellowships in Arts

Every year the College appoints a Junior Fellow in Arts. The Fellowship is normally awarded to one of the College’s Academic Dons. The recipient lives in College and is a member of the SCR. The Junior Fellow in Arts will be appointed in October of each year.

Junior Fellowships in Divinity

Each year the Faculty of Divinity awards Junior Fellowships to advanced degree students. The 2017-18 Divinity Junior Fellows are:

  • Giacomo San Filippo, John Strachan Junior Fellow
  • Robert Walker, H.H. Clark Junior Fellow
  • Jimmy Chan, Howard Buchner Junior Fellow
  • Matthew Bowman, Hannah Cairns Junior Fellow
  • Carol King, Sidney Childs Junior Fellow

Leaves: Research and Study

When members of the academic staff make a leave request to their departmental chair or program head, they must also notify the Dean of Arts of the request. When a request for leave has been approved, members must inform the Dean of Arts in writing. Members are not expected to serve on college committees, etc., while on leave. Members of the academic staff on leave who have a College office may be requested to make their office available to another member of the academic staff.

Library

The John W. Graham Library at Trinity College is located at 3 Devonshire Place. The Library’ includes 200,000 volumes, convenient technological resources, and fine study spaces that can accommodate quiet study, research and group work. The Library primarily serves Trinity’s undergraduate Arts & Science students, the graduate theology students and faculty of Trinity and Wycliffe Colleges, and the greater University of Toronto and Anglican Church communities. Subject strengths reflect the academic programs and interests of the two colleges: e.g., international relations, ethics, literature in English, philosophy, theology, Anglican church history, biblical studies. The Library provides computer workstations, and laptop computers can be borrowed at the Circulation Desk for use in the Library. Scanners, photocopiers, and system printers are also available. Librarians are available during the week to offer reference service, research instruction, and guidance in the use of the library resources on the University campus and elsewhere. Academic staff may arrange special instructional sessions for individual classes by consulting the College Librarian John Papadopoulos, the Instructional and Public Services Librarian Courtney Lundrigan, or the Theological Specialist Librarian Thomas Power.

Trinity Fellows, Associates or instructors of Trinity courses may request that books, journal articles, or other materials needed for their classes be put on short-term loan in the Library’s Reserve Collection. Library staff will also assist in the digital provision of course materials, as well as questions concerning copyright status and clearance for course readings, including postings on Blackboard. Course reading lists and reserve requests should normally be submitted to Adrienne Findley-Jones at least two months before term starts in order to allow sufficient time to acquire and process the required materials, but staff will respond as quickly as possible to such requests at any time.

The Librarian urges Fellows and Associates to make suggestions for acquisitions that will be particularly useful for Trinity undergraduates or theology students. Requests may be submitted to John Papadopoulos.

The library is closed during most statutory holidays and during the University’s winter break. Up-to-date hours information can always be found on the library website.

Mail

Mail is delivered in the main Trinity building and the Gerald Larkin Building at approximately 2:00 pm Monday to Friday; pick-up occurs at approximately 8:00 am and 2:00 pm on Monday to Friday. Outgoing College mail that needs postage must be delivered to the Trinity Welcome Desk; please specify the department or other unit to which the postage is to be charged. The Trinity Welcome Desk receives all registered mail and special delivery parcels. If you have any queries about your mail delivery, please direct them there. The College cannot accept C.O.D. deliveries unless arrangements are made in advance with the Bursar’s Office.

Meals

All members of the academic staff are eligible to have meals at High Table in Strachan Hall (see under HIGH TABLE) Members also have available to them a cafeteria (see under BUTTERY).

Offices

A number of College Fellows and Associates and all limited-term teaching appointees have or share offices in the College. If you have been assigned a College office, Melissa Monteiro, Administrative Assistant, Facility Services (ext. 2550, email: mmontei@trinity.utoronto.ca) will provide you with keys to your office and to the building. If you wish to change your office, you may make a request to the Dean of Arts; but please be advised that requests other than for health reasons or special academic reasons are not encouraged. Requirements for shelves and filing cabinets should be discussed with the Dean of Arts; the College provides certain basic items only.

Members of the academic staff with College offices are expected to make regular use of them and should hold weekly office hours except when on leave. During their office hours they should be available not only to students in their courses, but also to Trinity students in general. Members of the academic staff with College offices also have available to them a range of secretarial services: see under SECRETARIAL SERVICES.

NB: it is of the utmost importance when entering or leaving the Larkin Building after hours and on weekends to ensure that the exit doors are locked securely behind you.

Parking

Annual parking permits can be purchased at the Bursar’s Office. Click here for more information, including parking terms and conditions. Meter parking is available in the lot north of the Gerald Larkin Building.

Photocopying

The College has a Copy Centre (lower level in the main building) and a photocopier by access code in the Gerald Larkin Building.

Physical Plant

You may obtain keys for your office, the Gerald Larkin Building and the back door to the SCR from Melissa Monteiro, Administrative Assistant, Facility Services (ext. 2550, email: mmontei@trinity.utoronto.ca). Physical plant matters (e.g., burnt-out light bulbs, crumbling plaster, windows that won’t open/shut) should be referred to the Facility Services, who will submit a Service Request to the engineers.

Programs and Centres

Trinity College sponsors the following programs on behalf of the Faculty of Arts & Science: Ethics, Society & Law (ES&L); Immunology, International Relations (IR); and Independent Studies. Trinity also offers: Independent Studies Program, Comprehensive Paper and Research Courses & Experiential Learning opportunities.

The Bill Graham Centre for Contemporary International History and the Centre for Ethics are located at Trinity.

Public Lectures

The College has four named public lectures (Larkin Stuart, Keys, Mary White, and the Margaret MacMillan Lecture in International Relations), plus a lecture series for alumni and friends of the College and various individual lectures. College events are posted on the events calendar.

Research Associates

The College appoints a small number of Research Associates for a renewable three-year term. These individuals are scholars conducting research in a field of interest to either the Faculty of Arts or the Faculty of Divinity who express a willingness to share the results of their research and to participate actively in the life of the College. From time to time the College also appoints as Senior Research Associates eminent individuals who have distinguished themselves in their fields, academic or non-academic, who would benefit from an association with the College and whose presence would honour the College.

Reservations: Meetings & Conferences

To make a reservation or booking for a meeting or conference, please visit Event Services & Catering.

Security

In an emergency, please contact the Trinity Welcome Desk (ext. 2011 for the Welcome Desk Staff or “0” for the first available staff member). Welcome Desk Staff will contact 911 or Campus Police (416-978-2222) as appropriate. If for any reason you contact 911 or Campus Police (416-978-2222) directly, please advise the Welcome Desk so they can direct emergency crews on arrival.

View the College’s Emergency Instructions

For other security concerns, please call the Director of Facility Services, Tim Connelly (ext. 4712), or the Trinity Welcome Desk (2011). It is important that you inform Tim Connelly in writing of any incidents of theft, or incidents affecting your personal safety, so that they may be evaluated to ensure your safety and security. Accidents and incidents of workplace violence should be reported immediately to the Human Resources Office at hr@trinity.utoronto.ca.

The College does not accept responsibility for personal property on College premises. While security precautions are taken, College buildings are generally open to the public and thefts, even from locked offices, have occurred. Computers are particularly vulnerable: it is recommended that you obtain from Information & Technology Services Specialist (ITstaff@trinity.utoronto.ca), a security cable to attach your computer or laptop to your office furniture; there is a modest charge. You are also advised to carry household off-the-premises insurance for your personal property.

Senior Common Room (SCR)

The SCR is both a physical location – a room adjacent to the Strachan dining hall – and a College community. SCR membership includes afternoon coffee/tea at no charge; members have lunch and dinner privileges (but are charged for their meals) and receive SCR membership and invitations to various special academic and social events in the College. Consult the SCR Constitution for a more precise definition of the SCR. For information about the SCR (and for a copy of the SCR Constitution) contact Trinity’s Dean of Arts, Prof. Michael Ratcliffe (416-978-6176 or michael.ratcliffe@utoronto.ca).

Under the SCR Constitution, the following persons are “ordinary members” of the SCR and are entitled to vote at SCR meetings: the Provost, Fellows, Associates; other full-time faculty teaching in the College; College officers, Academic Dons, Junior Fellows; academics living in the College for a term or for the academic year; all retired Fellows and College officers who at the time of their retirement were members of the SCR. The following persons may, at their discretion, choose to be voting and supporting members of the SCR: part-time teaching staff teaching a College course; adjunct College faculty; sessional faculty with offices at the College; Research/Senior Research Associates; supervisory administrative personnel in the College (AA-2 level and above).

Social Events

Invitations vary by event. First-Year Reception; College Day Convocation; Opening-of-Term Lunch; Saints’ Ball; Christmas Staff Party; Conversazione; Spring Staff Party; SCR Spring Party. The Christmas and Spring Staff parties are for all members of the College, and are occasions when we honour retiring members. Please check the College’s Events Calendar for a list of upcoming events.

Telephones

Calls within the Trinity telephone system require only 4 digits, generally the last four digits of the external number. There are, however, exceptions: if the last 4 digits of the external number begin with 0, 1, 7 or 8, the internal extension will normally begin with 2. Telephone numbers for Trinity staff can be found on the Trinity website.

External calls require a “9” plus 10 digits. Calls to and from the University of Toronto are external, even though the numbers may start with the same 978- or 946- prefixes as Trinity numbers. Note: the International Relations Program, located in the Munk School, also requires 10-digits. Most telephones lines have voicemail.

Kiran Sahota (ext. 2454) can provide copies of voicemail instructions or check the phone system manual.

Long distance: If you place frequent or lengthy long distance calls on personal business, please advise Chitra Johri (cjohri@trinity.utoronto.ca or ext. 2613) in the Bursar’s Office so that the cost may be identified. Please note that certain high toll fraud regions of the world are blocked for long distance calling.

Welcome Desk (Former Porters Lodge)

The Welcome Desk (former Porters Lodge) is located at the Hoskin Avenue entrance to the main building, and is open 24 hours a day. It receives and distributes all mail, and items may be left there for after-hours pick-up. To reach the Welcome Desk from an external number, dial 416-978-2522, extension 2011. From an internal number, simply dial 2011. You can also email the desk at welcome@trinity.utoronto.ca. At St. Hilda’s College: the main office for the Dean of Students is now located in the former St. Hilda’s Porters Lodge. The Office of the Dean of Students is open during regular business hours, Mondays to Fridays. The new St. Hilda’s College Welcome Desk will operate in this space nightly, from 8:00 pm to 8:00 am seven days a week.