Policy on College Associates
TRINITY COLLEGE’S POLICY ON COLLEGE ASSOCIATES
1. Associates:
- Eligible persons: Members of the teaching staff of the University of Toronto, or of bodies federated or affiliated with the University of Toronto, who are not Associates or Fellows of another undergraduate college on the St. George campus, and other persons who are associated with Trinity College academically as teachers, may be appointed Associates of the College.
- Term of appointment: Associates shall be appointed for a term of two years. An Associate’s appointment may be renewed at most twice, in each case for a two-year term.
- Complement: The complement of Associates should broadly reflect the numbers of Trinity students across the disciplines of the University.
2. Appointment criteria:
The main criteria for new Associates shall be their academic calibre and their willingness to participate in the life of the College, especially by meeting and interacting with students of the College. The academic calibre of Associateship candidates shall be assessed as follows: (a) on the basis of teaching and research in the case of candidates whose academic duties include both teaching and research; (b) entirely on the basis of teaching in the case of candidates whose academic duties include teaching but not research; (c) entirely on the basis of research in the case of candidates whose academic duties include research but not teaching.
3. Policy and procedures for appointment of new Associates:
- A call for Associateship nominations may, but need not, be made annually; such a call shall be made at the beginning of the fall term in a memo from the Provost to the academic staff of the College. The Provost’s call for nominations shall also appear in appropriate College publications, such as Salterrae, Trinitas, and Trinity.
- Any member of the College community shall be entitled to make a nomination for Associate membership.
- Nominations shall be made to the Dean of Arts. A letter of nomination shall include a brief explanation of why the nominator regards the nominee as a suitable candidate for Associate membership. Nominations shall be made by October 31st.
- The Dean of Arts shall write a letter to each nominee informing the individual that he or she has been nominated for Associate membership in the College. The letter shall request the individual to advise the Dean of Arts whether or not he or she is willing to be considered for Associate membership and, if so, to provide the Dean of Arts with a copy of his or her CV and, except in the case of a candidate whose academic duties do not include teaching, with a statistical summary of student evaluations of courses he or she has taught in the preceding two or three years. The letter shall be accompanied by a copy of the College’s policy on Associate membership in the College.
- The Dean of Arts shall present to the Academic Appointments Committee of the Senate the nomination material for each nominee who agrees to be considered for Associate membership. (That material shall consist of the letter of nomination for the nominee, the nominee’s CV and, except in the case of a candidate whose academic duties do not include teaching, statistical course-evaluation summaries.)
- The Academic Appointments Committee shall not be required to treat the names of nominees as confidential, but shall not give the names wide publicity.
- The Academic Appointments Committee shall recommend the appointment of an Associateship nominee only if at least three members of the Committee have interviewed the nominee or conversed with the nominee at a College reception for Associateship nominees or at a College lunch or dinner. The Committee may request the nominator of a candidate for Associate membership to meet with the Committee and answer questions about the candidate.
- After due deliberation, the Academic Appointments Committee shall vote on the names of those nominees each of whom at least three members of the Committee have interviewed or conversed with at a College reception for Associateship nominees or at a College lunch or dinner. Six positive votes shall be required for the approval of a nomination for Associate membership.
- The Dean of Arts shall refer the names of approved candidates to the Senate.
- The names of candidates approved by the Senate shall be forwarded to the Board of Trustees for the approval of that body. The Board shall approve an appointment for Associate membership only on the recommendation of the Senate and shall withhold approval only for financial reasons of an appointment for Associate membership recommended by the Senate.
- To each candidate approved by the Board, the Provost shall write a letter offering the candidate an appointment as an Associate member of the College for a two-year term and referring the candidate to the explanation of the rights and obligations of Associate members in the College’s policy on Associate membership (which the candidate will have received from the Dean of Arts at the time of his or her nomination).
4. Obligations of Associates:
- Associate members shall be expected to participate in the life of the College. Participation may include: dining in College; attending SCR functions; meeting informally with students at High Table nights or at Low Table nights; meeting with students in informal discussion groups; meeting with student societies; advising students on course or programme selection, or on the choice of a graduate or professional school; assessing College application questionnaires.
- Associates shall not be expected to serve on College committees.
5. Rights of Associates:
- Membership in the Senior Common Room, including dining privileges in Strachan Hall and St. Hilda’s.
- Invitations to College colloquia and special lectures, and to College convocations.
- Listing in the College directory.
- Receipt of e-Trinity newsletter and Trinity magazine
- A College library card.
- Provision of rooms for meetings and conferences, at a reduced rate when appropriate.
As revised April 2010