Updated April 3, 2023
In consideration of the mutual covenants contained herein, TRINITY COLLEGE (the “College”) and the undersigned (the “Resident”) agree as follows:
2. The Room and room type shall be assigned to the Resident by the Dean of Students (the “Dean”), or the Dean’s designate.
3. It is understood by the Resident that the residence facilities of the College are intended to promote a harassment-free environment and to enhance the academic and intellectual development of its students, their personal growth and their involvement in campus life and that, accordingly, the atmosphere, environment and behaviour in the Residences shall be conducive to, and consistent with, the achievement of these purposes.
4. The College will:
5. The Resident will:
6. The Resident will not:
7. The Residence Staff, which include, but are not limited to the Dean or the Dean’s designate, Dons and Facilities staff shall be permitted to enter the Room at any time, and without notice, in the event of an emergency or perceived emergency, or a disturbance or breach or suspected breach of the Trinity College Community Standards or other College policy, or in order to examine the state of the Room, including the state of sanitation, safety and repair thereof, and to make such repairs, changes or improvements to the Room and its furnishings as the College may deem necessary or desirable.
8. Only full-time University of Toronto students who are enrolled in a minimum of 3.0 FCEs, with a minimum of 3 courses in each of the Fall and Winter semesters, or comparable course load in a professional faculty or Faculty of Divinity, in good academic standing (minimum annual grade point average of 1.50+) and demonstrate progression in their academic program are eligible to reside in Trinity College Residences unless alternate arrangements have been approved in writing by the Dean. Residents who withdraw from the University or drop below full-time status in either the Fall or Winter semesters, are required to inform the Office of the Dean of Students immediately. The College reserves the right to check the academic status of students to confirm their eligibility for residence as required.
10. Students are admitted to residence on the understanding that they will remain in residence for the full Occupancy Period, which is the entire Fall and Winter Academic semesters. In the event that the Resident elects to withdraw from the Residences or from their program of study during the Occupancy Period, he/she will be required to submit a written Notice of Residence Withdrawal prior to the move-out date.
|Notice Date||Vacating Date||Fee|
|On or before July 25, 2023||N/A||50% of Deposit #1 ($500)|
|July 26, 2023 – Scheduled move-in day||N/A||Deposits #1 and #2 ($2000)|
|Scheduled move-in day – September 30, 2023||Move-in day – September 30, 2023||Pro-rate to the day moved out + deposits #1 and #2 ($2000)|
|October 1, 2023 – November 30, 2023||October 1, 2023 – Day residences close for winter break 2023||Pro-rate to the day moved out + $2500 early move-out fee|
|After December 1, 2023||After December 1, 2023||Full residence fee – residence fees will not be pro-rated and the student is not eligible for a refund|
11. The College reserves the right, to be exercised by the Dean or their designate acting reasonably, to substitute another room in the Residences for the Room at any time after room assignment and or during the Occupancy Period, in which event the substituted room shall be deemed to be the Room for all purposes hereunder and the Resident shall forthwith move to that other Room.
12. Residential buildings are occasionally subject to pest outbreaks, including but not limited to, bedbugs. If a pest outbreak is suspected, residents are required to immediately contact the Welcome Desk or the Office of the Dean of Students, so an inspection can be arranged. If the presence of pests is confirmed, residents will be required to actively participate in the treatment by following the directives of the College and/or professional Pest Control workers. To reduce the likelihood of spreading pests to unaffected areas, residents will not be relocated to a new room. No refund or reduction of fees will be issued to those who are inconvenienced by pest inspection or remediation processes.
13. Trinity College is engaged in the construction of the Lawson Centre for Sustainability and renovation projects across residence buildings. Although the College will take measures to minimize the impact on the community, there may be noise, dust, and disruption to services while these are underway. Efforts will be made to minimize any disruption caused; however, the College shall not be held liable for the above and there will be no reduction in fees, compensation, or remediation that will be offered for any direct or indirect loss, inconvenience, or discomfort experienced throughout the occupancy.
14. The College shall not be liable to the Resident for any damage to, loss, or theft of personal property or for personal injury, including death, on the Residences property save where the same is caused by the willful or negligent act or omission of the College or those for whom the College is in law responsible. The Resident will indemnify the College and save it harmless from any and all liability in respect of any injury, loss or damage occasioned by any act or omission of the Resident, their guests, agents or invitees.
15. Please note that a number of provisions of the Residential Tenancies Act do not apply to residents of the College in regards to their occupation at the College.
16. All residence students are assigned a mailbox and provided a mailbox key at the beginning of the year. Mailboxes are located in the Trinity College building at 6 Hoskin Ave.
17. The Resident is required to have adequate insurance to cover any deliberate or accidental damage that they might cause to the Residences or other residents belongings. The College reserves the right to seek restitution for any damages caused by the Resident.
18. It is agreed that there be no reduction of occupancy fees or any other compensation for, or on account of, any loss, damage, inconvenience or discomfort arising from the interruption or curtailment, however caused, of any accommodation, facility or service agreed to be furnished by the College.
19. The Resident will pay an occupancy fee for the assigned room type and the choice of meal plan. All residents are required to purchase a meal plan as outlined on the Trinity College Residence Fees webpage. The website also represents the portions due on the stated dates. The amount due will be the stated amounts minus any credits that may have already been applied. Any balance due must be received in full by the College or University by the dates stated in order to avoid the accrual of service charges on outstanding fees.
Please note that if Deposit #2 is not received by the deadline communicated to students, it will be recognized as a forfeiture of the Residence Room and of Deposit #1, and the Room will be reallocated to the next eligible student on the waiting list.
20. Emergencies and other unavoidable events
21. It is understood by indicating agreement with these terms and conditions as part of the residence application process, the Resident is subject to all the terms and conditions herein.
The College will supply the resident with the following furnishings until the Vacating Date:
Students are responsible for keeping their residence rooms clean and tidy. Trinity has resources available to you to help you to maintain a clean room!
Why should I keep my space clean?
Trinity will provide you with a vacuum cleaner and some basic cleaning supplies, although you are encouraged to bring your own preferred cleaning supplies and materials. See the Welcome Desk for details on how to access vacuums and cleaning supplies.
Please see the list below for a suggested cleaning schedule:
|Ensure no food is left out or containers are left open in your room||Daily|
|Make your bed||Daily|
|Wash your reusable dishes||Daily|
|Take out garbage to garbage disposal areas||Weekly or as needed|
|Organize your desk||Weekly|
|Wipe down and disinfect surfaces||Weekly or as needed|
|Clean out mini fridge in room or kitchen fridge of your old food||Weekly or as needed|
|Vacuum your room||Weekly or as needed|
|Sweep your room||Weekly or as needed|
Safety tips for cleaning your space:
The Government of Ontario declared a province-wide state of emergency under The Emergency Management and Civil Protection Act on March 17, 2020 to protect the health and safety of all Ontarians and to reduce the spread of the novel coronavirus (or COVID-19). COVID-19 is easily spread by contact with droplets produced by people who have the virus.
Trinity College (the College) has put in place measures to reduce the spread of COVID-19; however the College cannot guarantee that any individual attending the College Campus, using the College’s facilities, or participating in activities organized by the College, whether on-campus or off-campus (including student internships and placements) (collectively, the College Activities) will not become infected with COVID-19. Further, notwithstanding the safety measures taken by the College, attending the College Campus and participating in the College Activities could increase the risk of contracting COVID-19.
All participants in the College Activities are being asked to carefully review, confirm, and agree to the statements made below.
I have informed myself of the risks of COVID-19. I knowingly, willingly, and voluntarily do participate in my College Activities during the COVID-19 pandemic, even though my participation could heighten the chances that I become infected with COVID-19.
|1. That COVID-19 has been declared a worldwide pandemic by the World Health Organization and that COVID-19 is extremely contagious and can spread by person-to-person contact.|
|2. That by participating in my College Activities I may become infected with COVID-19, which could result in the following: extended quarantine/self-isolation, additional tests, hospitalization that may require medical therapy/intervention, intensive care treatment, possible need for intubation/ventilator support, short-term or long-term intubation, other potential complications (including lung and heart complications) and the risk of death.|
|3. That COVID-19 might cause additional risks, some of which may not currently be known at this time.|
|4. These risks could cause me to incur medical and other expenses.|
I certify that:
|1. Neither I, nor anyone in my household, has travelled internationally in the past fourteen (14) days.|
|2. Neither I, nor anyone in my household, believes that they have been exposed to a person with a confirmed or suspected diagnosis of COVID-19|
|3. Neither I, nor anyone in my household, has been diagnosed with COVID-19 within the past 2 months and/or is being directed by a health care provider to self-isolate.|
|4. Both I and the individuals in my household are following and will continue to follow recommended guidelines as much as possible including, but not limited to practicing social distancing by maintaining a separation of at least six (6) feet or two (2) metres from others who are not part of the household(s), engaging in proper handwashing, respecting inter-provincial travel recommendations, and otherwise limiting our exposure to COVID-19.|
|5. If my answers to any of the above statements change prior to me commencing my College Activities or during my College Activities, I will withdraw myself from the College Activities and inform the College by emailing email@example.com|
I further certify:
|1. No one in my household(s) is experiencing any symptoms of illness, including symptoms that resemble a cold. Symptoms include, but are not limited to cough, fever, shortness of breath or difficulty breathing, runny nose, stuffy nose, sore throat, painful swallowing, headache, chills, muscle or joint aches, feeling unwell in general, new fatigue or severe exhaustion, gastrointestinal symptoms (such as nausea, vomiting, diarrhea, or unexplained loss of appetite), loss of sense of smell or taste, or pink eye.|
|2. I understand that the list of symptoms noted above is constantly evolving, and I will make best efforts to monitor the most current information from the Government of Ontario at the following link before Using University Facilities or Participating in University Activities: https://www.ontario.ca/page/covid-19-stop-spread#section-0|
3. I will not Use College Facilities or Participate in College Activities if anyone in my household(s) is sick, even if the symptoms resemble a mild cold. If anyone in my household(s) is sick or symptomatic, I agree to not Use College Facilities or Participate in College Activities and will inform the College by emailing firstname.lastname@example.org
4. I commit to follow health and safety protocols implemented by the College, including any measures referenced in the Residence Agreement and College policies as may be periodically amended in response to the pandemic or public health directives.
5. I have read and understand the risks of not conforming with the safety and hygiene protocols that have been adopted by the College, and are posted on the Government of Ontario’s website (https://www.ontario.ca/page/covid-19-stop-spread#section-0) in advance of Using College Facilities or Participating in College Activities. I also understand that I must follow these safety and hygiene protocols
Signed this _____ day of _____________________, 2022
Parent / Guardian Signature (if student is
under 18 years of age)
Purpose: The University is committed to providing a safe and healthy environment for its community members. As part of this commitment and in response to COVID-19, the purpose of this document is to ensure that existing University and government directives are applied to, and understood in the context of, student residence environments. This document aligns with public health directives and guidelines but is subject to change as public health guidance and understanding about COVID-19 evolve. These rules will apply until further notice.
This document does not replace any published community standards specific to a particular University residence; however, if there is a conflict between the terms of this document and any existing published community standards, the terms of this document will prevail, particularly with respect to guests/visitors, use of common spaces and facility access. This document is not intended to conflict with or replace the University’s Code of Student Conduct: https://governingcouncil.utoronto.ca/secretariat/policies/code-student-conduct-december-13-2019 or the Policy on Non-Medical Masks or Face Coverings. This document is subject to the duty to accommodate persons in accordance with the Human Rights Code of Ontario.
Rules APPLICABLE TO RESIDENCES
1. PHYSICAL DISTANCING
Rule: Residents must practice physical distancing in residence by maintaining a minimum of 2 metres between themselves and others.
Note: Physical distancing should be followed wherever possible, even in spaces where there is no posted signage.
2. COMMON SPACE
Rule: Use of common spaces in a residence must adhere to all posted signage and all implemented safety measures.
Note: Common spaces in the residences (and throughout Trinity College) will either be closed or will be open but with a number of restrictions and safety measures in place, such as strict physical distancing and maximum occupancy requirements. Student residents must follow all directives around use of common spaces. For example, if a resident enters a space that is at maximum capacity, that resident should not remain in the space. If common spaces are open, a system will be in place to ensure equal access to those common spaces.
Rule: Residents must follow all posted signage and floor markings.
Note: There will be health and safety posted signage throughout the residence. Some examples include signage respecting elevator occupancy limits, space closures, requirements to wear face coverings or masks, physical distancing and to instructions to yield and follow directional markings.
4. REPORTING ILLNESS
Rule: If a student is feeling ill or experiences any symptoms of illness, they should remain in their bedroom and immediately notify residence staff. In the case of emergency, they should call 9-1-1 immediately.
Note: In addition to notifying residence staff, students may also contact Toronto Public Health or Telehealth Ontario as listed below for assistance.
Rule: In accordance with all government requirements, all members of the community must self-isolate if they:
Students shall inform Trinity College if they are self-isolating.
Note: Residents who are self-isolating and/or quarantined in their residence room should adhere to the City of Toronto’s public health directives as stated on the COVID-19: What to Do If You Have COVID-19 page, under Stay at Home & Self-Isolate tab. Specifically, residents self-isolating or quarantining in their residence rooms are prohibited from accessing or using shared residence facilities, such as laundry rooms, fitness rooms, study spaces and cafeterias and must remain in their room at all times. Residents who need to open the door of their self-isolation accommodation (e.g., to retrieve groceries or meals) must wash their hands immediately before doing so and wear a face covering when the door is open.
Non-compliance with these rules may pose a health and safety threat to the community and will be treated as a serious matter. The University will make every effort to resolve these issues informally when possible and appropriate but may also impose sanctions where individuals or groups of students are not in compliance with these rules. These sanctions will depend on the nature of the non-compliance, the place in which it occurred, and the impact on others. Sanctions include but are not limited to fines, restricted access to spaces, and expulsion from the residence. Enforcement, sanctions and appeals to sanctions will be carried out in accordance with existing residence policy. The University reserves the right to report non-compliance to Public Health officials or to any other official, within or outside the University, who need to know about the non-compliance in order to protect the health and safety of the University community or the public.
GUIDELINES, INFORMATION and SUPPORT
Staff in Trinity’s Office of the Dean of Students and Office of the Registrar are also available to help connect students with applicable services and supports. We encourage students to reach out to any of these mentioned resources should they have questions or need help:
Phone: 416-388-7600; TTY: 416-392-0658; Email: PublicHealth@toronto.ca
For further information, contact the Office of the Dean of Students at Trinity College.